Exhibitor management is indispensable to the success of any event that entails a large number of vendors, as it ensures that exhibitors have a positive experience and can showcase their products or services effectively. We approach exhibitor management meticulously—to help drive the highest possible attendant satisfaction, repeated participation from the exhibitor, and, ultimately, a better overall event outcome.
For event planners and organizers, good management of exhibitors is key to conducting a smooth, efficient event where exhibitors feel appreciated and both exhibitors and attendees have a great experience. We highlight the following dimensions of our services and why they are critical to helping you shine with your attendants:
Exhibitor Registration & Booth Assignment: We manage the registration process for your exhibitors, including booth selection, payment systems, and any necessary documentation. This is to ensure a smooth set-up and to guarantee we assign exhibitors appropriate spaces based on their needs, preferences, and the event layout.
Communication and Coordination: We ensure that your exhibitors are informed and updated about the event details, deadlines, guidelines, and any changes. We share instructions for setting up booths, packing, shipping, and on-site logistics. This ensures a process devoid of any hassles or unexpected delays!
Logistics & Operations: Logistical support is crucial for a smooth event! Accordingly, we coordinate the logistics for exhibitors’ equipment, their marketing collateral / material, and their booth setup and breakdown. If and as needed, we also manage onsite services like electric power, Internet access, audio-visual equipment, and any other technical needs. Our goal is to ensure that the exhibition area is fully functional, facilitating their experience so that it reflects excellently on your brand and makes it shine!
Exhibitor Services: We expand the scope of exhibitor participation to give them incentive to shine. We offer additional services that enhance their participation, such as marketing and branding for them, sponsorship possibilities, and networking events. Additionally, we help exhibitors with any specific needs, such as booth construction, catering, or staffing.
Post-Event Engagement: We help you enhance your future events by soliciting feedback from exhibitors to assess their experience and possibly identify any areas of improvement for you. We then accordingly provide visual reports or actionable recommendations This engagement with exhibitors can be immensely help to you and your brand.
Marketing & Promotion: We help exhibitors get visibility before and during the event, mainly by conferring opportunities for promotional materials, digital ads, or inclusion in event programs. For example, we promote and distribute the exhibitor list to attendants, helping drive more visitors to their booths. That way, both exhibitors and attendants can have the highest possible satisfaction.
